Strata Meaning & Definitions

The motion is decided at a general meeting of which at least 21 days’ notice specifying the motion has been given and, on a poll, at least 90% of the total share value of all valid votes are cast for the motion

A list of motions to be voted upon at a meeting

The total of all the individual share values in the strata scheme

The legislation under which all strata matters are dealt with.

A set of "rules" that the residents (owners, residents, tenants, guests and mortgatees in possession) in the strata scheme must follow. These can be changed at a general meeting of the management corporation

Certificate issued by the strata managing agent or authorised person of the management corporation. It may contain details of names and addresses of the office bearers and managing agent, outstanding contributions or application made to the Strata Title Board for an order for the collective sale of the strata scheme. A statutory fee is payable to the management corporation.

A company must authorise a person in writing to vote at meetings on its behalf or to stand for election as a council member. The letter of authority must be presented at least 48 hours before the Annual General Meeting.

The motion is decided by comprehensive resolution if — (a) the motion is considered at a general meeting of which at least 21 days’ notice specifying the motion has been given; and (b) at the end of 12 weeks after the general meeting in paragraph (a) is convened, on a poll, at least 90% of the total share value of all the owners at the end of that period.

The Commissioner has charge of the administration of this Act and may empower persons in the employment of the Building and Construction Authority.

This is a special right granted to an owner to use part of common property i.e. exclusive use of a car park lot.

Representatives of the owners elected at the annual general meeting of a subsidiary management corporation. Their duty is to manage the limited common property. Powers are similar to the management council.

A meeting of owners and other interested parties registered on the strata roll who have been advised by notice of a proposed general meeting. The management corporation is required to convene and hold an annual general meeting once every calendar year or not later than 15 months from the last annual general meeting.

An owner must authorise an immediate family in writing to stand for election as a council member. The letter of authority must be presented on or before the annual general meeting. An immediate family is defined as a spouse, child, adopted child, step-child, sibling or parent of that person.

The period of 12 months from the date of registration of the strata plan or until the conclusion of the first annual general meeting whichever is earlier. There are certain restrictions during the initial period. For detailed information refer to the BMSMA.

Contributions paid by owners to the owners corporation to cover expenditure and allocation for capital expenditure. These are usually paid quarterly and the amount is based on share values allocated.

Managing agent appointed by the management corporation to manage the strata scheme and delegated certain functions. Appointment must be at a general meeting of the management corporation and a managing agent agreement must be executed by members of the council and the managing agent.

Collectively the owners of the lots in the strata scheme. This is formed when the strata plan is registered.

Representatives of the owners elected at the annual general meeting. The powers of the management council are limited under the Building Maintenance and Strata Management Act but the owners may also impose further restrictions.

Levies are paid into this fund for the purpose of meeting its actual or expected liabilities incurred or to be incurred within the period (not exceeding 12 months) specified in the determination in respect of — (a) the regular maintenance and keeping in good and serviceable repair of parts of the parcel being the common property, fixtures, fittings and other property (including movable property) held by or on behalf of the management corporation; (b) the common expenses of the management corporation; (c) the payment of insurance premiums; and (d) all other liabilities incurred or to be incurred during that period by or on behalf of the management corporation in carrying out its powers, authorities, duties and functions.

The motion is passed at a general meeting of which at least 14 days' notice has been given and more than 50% of the votes are cast for the motion by hand or 50% of the share values cast by poll.

A person appointed in writing by an owner or mortgagee to attend a management corporation meeting and vote on that person's behalf.

Before any motion can be voted upon at a general meeting, a quorum must exist, i.e. • 30% of the total share values of the strata scheme OR • If there is no quorum, those present after an adjournment of half and hour after the appointed time shall constitute the quorum A quorum must consist of at least 2 subsidiary proprietors persons or the Chairman alone. At management council and executive committee meetings, a quorum is constituted when more than half of the members are present

The motion is decided by resolution by consensus if — (a) the motion is considered at a general meeting of which at least 21 days' notice specifying the motion has been given; and (b) at the end of 12 weeks after the general meeting in paragraph (a) is convened, all the owners at the end of that period, support the motion in writing.

Each lot is given a "share value" and this is shown on the strata plan. The amount of the share value varies depending on a number of factors, i.e. area of the lot. Levies payable are based on the share value of the lot.

Levies are paid into this fund for the purpose of (a) painting or treating of any part of the common property which is a structure or other improvement for the preservation and appearance of the common property; (b) major repairs and improvements to, and maintenance of, the common property and boundary wall; (c) the renewal or replacement of the common property, fixtures, fittings and other property (including movable property) held by or on behalf of the management corporation; (d) the acquisition of movable property; and (e) such other liabilities expected to be incurred at a future time where the management corporation determines in a general meeting that the whole or part thereof should be met from its sinking fund.

Contribution to cover unplanned expenditure or special project payable in a lump sum or by instalments.

The motion is decided at a general meeting of which at least 21 days' notice specifying the motion has been given, and on a poll, at least 75% of the total share value of all valid votes are cast for the motion.

This is the plan registered at the Singapore Land Authority office which shows the building on the land indicating lots and common property.

This is a register of the owners of each lot in the strata scheme. It also includes the name of any mortgagee, or lessee (if notified).

The motion is decided at a general meeting of which at least 21 days' notice specifying the motion has been given and is supported by every valid vote cast for the motion.